Fundraising Dinners Setup

Setup for Fundraising Dinners

Setup

Campaign Checklist 1-2 Weeks Before the Fundraising Dinner

  1. Create the campaign page with the amount of money you wish to raise for the dinner
  2. Make sure you have consistent Internet access at host site* (Extremely critical)
  3. Print out custom made pledge cards (work with the LaunchGood team in advance to have these ready)
  4. Email the fundraising campaign URL to people who cannot make it to the event in person a day or two before the event 
  5. Recruit 3-4 trustworthy and detail oriented volunteers to support the pledge data entries on the day of the dinner

Campaign Checklist for the Day of the Fundraising Dinner

  • 3 laptops, with chargers and extension cords, if needed. You can have volunteers bring their personal laptops, chargers, and extensions, as long as they are reliable
  • A table set up for volunteers with electric outlets nearby
  • Consistent WiFi* connection (this is critical to the LaunchGood campaign being able to work, since it runs online)
  • Bring 1-2 mobile hotspots to ensure that backup Internet services work in the case that the WiFi doesn't work. Also, know how to use the mobile hotspots :) 
  • 1 HDMI cable to connect 1 computer to the live screen which all attendees will see
  • Connecting the website to live screen and in communication with audio visual people
  • Print all pledge forms
  • Bring baskets, if needed to collect pledges

 Fundraising Dinner Training Checklist

  • Arrive early to test all logistics, Internet, etc.
  • Change the campaign goal for the dinner
  • Have each volunteer create a LaunchGood account
  • After volunteers create a LaunchGood account, the Campaign Creator adds all of them as team members to that campaign for that day (volunteers should receive email message and respond to it)
  • Share the fundraiser instructions with the Volunteer Team (this will entail15 minutes of preparation)
  • Use this GUIDE to insert pledges into our web platform
  • Coordinate with A/V team about screen time during the fundraising session
  • Email the fundraising campaign URL again to online and offline attendees, asking people to donate money from their phones
  • Have various calls to action within the campaign and at the dinner. For example, a call to action that reads: "Sign up here to volunteer your time to all of these committees."

Post Fundraising Dinner Checklist

  • Double check pledge amounts from dinner and compare them to the online records to ensure that they line up
  • Use the weeks immediately after the dinner to follow up with donors for pledges. This is also a great time to market the campaign to those who were unable to make it in person and suggest that they make a donation or tell others about the effort
  • Send an email to all of the registrants and your newsletter lists to inform them of the status of the campaign. Also, let them know how they can continue to support the campaign using the web URL if they could not attend in person.